Members: Wolfgang Duve, Julie McQueen, Patrick Wood, John P. Smith, Wayne Miller

Absent: Bill Morrisseau (who will be unable to attend until May)

Public & Guests: Warren Noble, Carroll Murphy

Assignments from the April 22, 2008 Meeting:

Wolfgang

Complete drawings

Complete outline and backup assembly

Cutouts of equipment

Copy of Tax Map

Still waiting for ISO information

Spreadsheet of projected future costs (as soon as information is received from other towns as requested)

Spreadsheet of projected costs (we will do the best we can, based on the information we have available)

Spreadsheet of costs of financing

List of names and addresses for all taxpayers (most current is taxpayers of April 1, 2007) to John P. Smith

Contact rental for projector

Type up a flyer announcing the information meeting and the date of the Special Town meeting to vote on the options. He will work with the Selectmen to include other items so there can be one mailing. He will get it printed up and sent to all taxpayers and registered voters.

Wayne

Copy of most recent fire department incorporation papers

Fire department is planning to do what to get what ISO rating?

Responses to remaining questions relating to the fire department.

Ron Kiesman

Larger plot plan for use at the meeting.

Document discussion with Bridgton, Lovell, etc.

The Committee and Warren who is a Selectman discussed setting the date for the information

meeting for Saturday May 31, 2008. The Selectmen will also establish the date for the

Special Town Meeting where a vote will be held on the options for the propsed station.

Contact newspaper with meeting notifications

Work with John Smith to get the flyer sent out.

Assignments from the April 8, 2008 Meeting:

• Questions received for the Fire Dept. will be compiled and forwarded to them.
• Additional questions were received at the April 22, 2008 meeting. All questions received to date have been forwarded to the fire chief for response.

• Questions for the Selectmen will be compiled and forwarded to them.
• Questions have been forwarded to the Selectmen for response.
• Denmark will be contacted to get some information on what it costs them to maintain their fire station.

*Done April 9, 2008 – still waiting for some additional information.

• Center Conway may also be contacted to get information on what it cost them to maintain their fire station.

*Attempted, but have been unable to speak with someone .

• Julie & Wayne compiled all of the following information on Tuesday April 15, 2008:
• Julie & Wayne will get together and review the NFPA information to put together

some information to use at the Information meeting.

• Julie & Wayne will get together and measure the equipment that the Town currently

owns in order to make templates for the information meeting.

• Julie & Wayne will also compile some information on mutual aid.

• Julie & Wayne will also review the Emergency Management Plan for information that might be presented at the Information meeting.
• Wayne will provide a copy of the current volunteer fire department roster which we will use to answer the questions related to it.
• OSHA Standards 29CFR 1910.141 (d) (2) (i) .
• Is it possible to give tours of the station after the meeting? No because of Insurance and parking
• Current copy of Title 101 NFPA disk

• Julie requested that all members who have recommendations regarding possible contractors, etc. please verify current names, addresses and additional contact information and forward them to her. She will compile a list so the Town is prepared to move forward when it comes time to pursue a cost estimate.

* This request was made again at the April 22, 2008 meeting.

• Ted Harris is to make an inquiry with Maine DOT regarding the acquisition/storage of excess fill required for site work.
• *Warren Noble has received some paperwork on this subject as of the April 22, 2008 meeting.

These notes are not necessarily in the order in which things were discussed. They are loosely organized by topic.

• Wolfgang called the meeting to order at 9:00 am.
• The committee reviewed the proposed topics for the Information Meeting.
• There was discussion about Fire Insurance ratings. Julie had spoken with the town manager of Bethel regarding their arrangement to cover the Town of Albany who does not have a fire department. She also spoke with the town clerk of Upton regarding the fact that they do not have a fire department and are served by other towns. The clerk was unsure as to how this affected homeowner’s insurance. Someone suggested that the Code Enforcement Officer (Robert Folsom) from Bethel owned property in Upton and might be able to shed some light on the ISO rating in Upton. Julie has also been contacting other towns to get as much backup as possible before the Information meeting.
• John Smith had the idea to send out a flyer to all taxpayers and registered voters on Town letterhead announcing the meeting and the date of the Special Town meeting where the question will be put out to vote. Any vote taken at the Information meeting will be non-binding but there will be an actual Special Town meeting to vote on appropriating money for design of a proposed fire station.
• Warren added that the Selectmen would like to include some other items in the flyer such as the date for spring metal pick up.
• There was some discussion regarding ISO ratings and how they impact Homeowners Insurance rates. The fire department will work to improve the town’s rating. Wayne will look into exactly what can be done and what the results of those efforts might be relating to the ISO rating.
• Carroll suggested that some questions might be answered through the Bureau of Insurance regarding state regulations and homeowners insurance.
• The committee discussed exactly how the presentation should be made.
• The entire presentation can be divided up among the different groups or can be presented by one individual and questions related to the different sections answered by the different groups (committee, fire department and selectmen)
• There will be so much information it might be best to make the presentation, give attendees paper and pencil to jot down their questions and allow for questions and answers at the end.
• A major part of the presentation involves responding to the questions the committee has received in writing so if allowed to finish, many of the questions will likely be answered.
• The committee agreed that the meeting will be held on Saturday, May 31 as long as the Selectmen are agreeable to that date. Warren will bring it up to the Selectmen at their regular meeting tonight.
• The committee also agreed to have an extra meeting to prepare for the information meeting next Tuesday April 29, 2008 from 9-10:30 AM.
• Julie posted notices at the Town office and on the bulleting board at the Town meeting house for the additional committee meeting since there is not enough time to get notification in the newspaper.
• At 10:25 Gary Keene and Larry O’Connor arrived to present a proposed plan for the fire station.
• Gary Keene is a member of the Sweden Volunteer Fire Department who works for O’Connor Construction.
• Gary & Larry presented a $258,600 quote for a proposed 60’ X 80’ station.
• The quote assumes that the fire department will finish the interior and does not include finish plumbing, electrical drywall or interior doors and trim.
• Mr. O’Connor is offering to include the finish materials to the fire department at his cost.
• Mr. O’Connor and Mr. Keene understand that the town has to go through a process of having the building designed and putting the project out to bid and plan to participate in that process.
• The committee appreciates their interest and willingness to work with the community.
• The meeting was adjourned at 10:30 AM.