Sweden Fire Station Building Committee Meeting

February 26, 2008

DRAFT

MINUTES of the Sweden Fire Station Building Committee (SFSBC) regular meeting on Tuesday, February 26, 2008, at the Sweden Town Office.

Present: Members: Wolfgang Duve, Julie McQueen, John P. Smith, Public & Guests: None

Absent: Bill Morrisseau, Wayne Miller, Patrick Wood

 These notes are not necessarily in the order in which things were discussed. They are loosely organized by topic.

 Assignments from the February 12, 2008 Meeting:

·       Wolfgang will generate copies of all 3 building options (1 at 50 X 70, 1 at 62 X 70, and 1 at 64 X 80 with the meeting room moved toward the front door) on the computer for presentation at the Information Meeting to be held on March 8, 2008.

*    Wolfgang is still working on the drawings but expects to have them complete for review before the next meeting.

·       Wayne will forward the information re: Shawn Bergeron to Julie who will forward the same package to Bergeron Technical Services (BTS) that was sent to Roger Legoff, Jr. in November; to get an estimate on what it would cost to have BTS do the design work.

*    Julie was finally able to connect with Shawn Bergeron on Wednesday, Feb. 20, 2008 and faxed essentially the same package to Mr. Bergeron that was faxed to Roger Legoff, Jr. on Nov. 13, 2008. Julie and Mr. Bergeron will talk on Thursday February 28, 2008 to see if a meeting can be arranged to discuss options and a quote to design a fire station.  

Assignments from the January 8, 2008 Meeting:

·       Wolfgang will contact the surveyor used in 2005 (Points North from Bethel, ME) and get an estimate of costs necessary to adjust the property line. These costs would include, at a minimum, the survey costs, the cost of an attorney if required, and costs to register the deed.  A change in the placement of this property line would not change the size of the property but would allow the proposed station to be built closer to Bridgton Road.

*    Wolfgang contacted the surveyor and got a price of $350 to do the survey again but we do not know if this includes the updated drawing. It does not include the new or amended deed (cost unknown) or the cost to register the new deed (about $18). It is estimated the whole thing will cost less than $1,000.

 Assignments from the October 23, 2007 Meeting:

·       Julie requested that all members who have recommendations regarding possible contractors, etc. please verify current names, addresses and additional contact information and forward them to her. She will compile a list so the Town is prepared to move forward when it comes time to pursue a cost estimate.

*    This request was made again at the February 26, 2008 meeting.

Assignments from the July 10, 2007 meeting:

·       Ted Harris is to make an inquiry with Maine DOT regarding the acquisition/storage of excess fill required for site work.

*     We have not received an update on this item as of the February 26, 2008 meeting.

Meeting Notes:

·       Chairman Wolfgang Duve called the meeting to order at 9:00 am.

·       The Committee has been asked to participate in an “Information Meeting” on Saturday March 8, 2008 which is the week before the Annual Town Meeting.  Wolfgang will complete the drawings for the 3 options and will bring them to the next meeting on March 4, 2008 for committee review prior to the Informational Meeting.

·       The Committee discussed another option which is to build a Fire “garage” that could possibly be transformed to a Fire “station” at a later date. Essentially, a heated building with the bare essentials (A bathroom, additional plumbing stub outs, etc.) could be built and internal walls, kitchen, compressed air, etc. could be installed at a later date.

·       The Committee is attempting to look into all options in order to provide the Fire Dept. with what is necessary without creating an undue burden on taxpayers.

·       The Committee will make a short report on what has been done over the past year. The Committee has done it’s due diligence by researching options, possible grants, looking at the possibilities and limitations of the particular piece of property that the Town owns, etc..  It is the Committee’s responsibility to do the research and report the facts. It will be up to the taxpayers to determine which direction the Committee should head with further research and planning.

·       Should the project be dropped at this time, it may become necessary for the Selectmen to connect with Selectmen from other Towns and check again into agreements with them to provide fire protection. This is another issue to be considered as a part of the decision making process.

·       At the next meeting the Committee will prepare for the Information Meeting presentation.

·       Wolfgang will produce all three options on the computer, and we will have 8-1/2” X 11” drawings to share at the meeting.

·       The next meeting will be Tuesday March 4, 2008 from 9:00 – 10:30 AM