DRAFT
MINUTES of the Sweden Fire Station Building Committee (SFSBC) regular meeting on Tuesday, November 13, at the Sweden Town Office .
Present: Members: Wayne Miller, Julie McQueen, John P. Smith, Bill Morrisseau,
Patrick Wood
Public& Guests: None
Absent: Chairman Wolfgang Duve, Dana Nason
These notes are not necessarily in the order in which things were discussed. They are loosely organized by topic.
Assignments from the November 13, 2007 Meeting:
· Julie will complete the letter and forward the package to Little Pond Construction (letter, 3 pages of “considerations” and 3 sketches) for their use to give us a price for the design work.
*Julie faxed the package to Little Pond on Tuesday November 13, 2007.
*The committee received a response from Little Pond on December 1, 2007 via e-mail. The estimate for the drafting of the plans and producing the bid specifications is approximately $3,500 (50 hours @ $70). This does not include any cost for an architect or engineer to stamp the drawings which may or may not be possible for them to get. The committee will reconvene in January and review the options available.The committee will research the following in mid-January:
1. Exactly what is required by the State Fire Marshall for the plans to be approved.
2. Exactly what is required by potential lenders for financing to be approved.
3. If we need an architect or engineer to stamp the drawings, what are the options?
Assignments from the October 23, 2007 Meeting:
· Julie will contact Roger Legoff’s office to get the details on the arrangement for producing and stamping the drawings and then forward that information to Bobbi Arnold at the USDA Rural Development Program.
*
Julie spoke with Roger’s office on October 24th. In
the past he produced the drawings for both the
*
Little Pond sent the information via fax on
· Julie will forward the letter to the Selectmen when prices are received and after the committee decides how far back the station should be set to facilitate truck turnarounds.
· Julie will contact Ron Kiesman about doing a plot plan.
*Julie contacted Ron Kiesman on Tues. Nov,.13, 2007. Ron will work up a price and submit it to the committee.
*On November 30, 2007 the committee received a price of approximately $1,200
to do the topography, contour lines, site design, estimate quantitiy list, final plan and copies. Ron Kiesman is willing to donate his time and do the work for approximately $700.This may cost more if the work has to be done in adverse conditions. The price does not include staking and grades.
· Julie requested that all members who have recommendations regarding possible contractors, etc. please verify current names, addresses and additional contact information and forward them to her. She will compile a list, so the Town is prepared to move forward when it comes time to pursue a cost estimate.
Assignments from the
· The Committee will get together at the Bridgton Fire Station at a date to be determined (not a regular meeting) to drive some fire trucks similar to what the Fire Dept. anticipates owning in the future. The purpose of using the Bridgton fire trucks is to avoid an impossible situation in the future for getting the trucks into the station. They cannot be backed into the station from the road and will require adequate space for reversing direction. A simple analysis of how much turning area will be necessary will be done. This will be important to be sure that the trucks can get into the station without hitting the Town Office in the tight area available.
*
The Committee will meet at the Central Station in Bridgton on
Assignments from the
· Ted Harris to make an inquiry with Maine DOT regarding the acquisition/storage of excess fill.
*
We have not received an update on this item as of the
Notes:
·
Acting Chairman Wayne Miller called the meeting to order at
· The Committee reviewed and voted unanimously to approve the proposed letter and package to be sent to Roger Legoff, Jr. of Little Pond Construction Co. for pricing on the design work. Julie will forward the package (a letter, 3 pages of “considerations” and 3 sketches) to Little Pond.
· The Committee also reviewed the letter to be sent to the Selectmen after a price on the design work is received. A few pieces of information will be required before the letter can be sent; but as soon as that information is received, the letter will be sent to the Selectmen.
· There was discussion about the actual work. On Friday, the committee will determine how far back on the property they think the station should be built in order to help determine the amount of paving and the approximate quantity of fill material that may be needed.
*This was done on Wednesday November 28, 2007.
· The Committee agrees that it will be crucial to preserve as many of the trees along the roadway buffer as well as other trees on the property where possible in order to maintain the rural character of the area. It will be important to mark the trees that need to be removed and supervise their removal in order to keep the desired buffers on all sides.
· There was also some discussion about whether or not the existing leach field will pose a problem where it is located since it looks as if a fuel truck or a snowplow may have to drive over it on occasion. There aren’t too many options for relocating the proposed station so the leach field may have to be moved. The Committee will have to review the septic design and possibly discuss the options for either moving it or protecting it with the septic designer and the Plumbing inspector.
· The Committee discussed some of the financing options for the proposed station. The USDA Rural Development loan will require compliance with Federal Standards which may increase costs over another type of financing. An analysis would have to be done to calculate the true costs. For example, meeting a federal standard may cost more to build the station but the reduced interest rate may make it worthwhile to incur that cost.
· There was discussion about the option of the Fire Association owning the building. The Committee and the Fire Association both agree that this situation would create too many problems in the future and have decided to drop the idea.
·
The Association does not have 501 –C- 3 status which means that
it is not registered as a Federal non-profit organization. The Association is a
· The Committee has another meeting scheduled for November 27, 2007 but will not meet unless a request is made by the designer, Roger Legoff, Jr. to discuss anything before giving us a price for the design work
· The Committee will likely take a break until after the first of the year but will be available to work with the designer when that is necessary. The Committee will start meeting again when the design work begins.
·
The meeting was adjourned at
·
No additional Tuesday morning meetings are scheduled at this time,
but the Committee will keep